Administrative Assistant/ Bookkeeper

Job Description
Type of Job: 
Main Areas of Responsibility: 

You are responsible for coordinating with our accountant, managing bookkeeping and QuickBooks, running payroll, paying bills, making sure tax forms get signed and filed, sending donation thank you letters, coordinating with insurance companies, filing paid bills and other documents, filing an annual report with the State Attorney General’s Office, tracking and reporting expenses for grants, coordinating with Co-Directors for 990 filings and invoicing, and providing financial reports.

Additional Areas of Responsibility: 

Provide support to ALMA staff including the Executive Director, Operations Director, and Outreach Director, and support event planning and events as needed.

Other Information/Requirements: 

This position requires you to be a self-starter; dependable; proficient in Microsoft Office products, Google programs, and Quickbooks Online; good communication skills; be able to work efficiently, and have excellent time management skills. Bachelor’s Degree or Associate's Degree (preferred), 3+ years experience with nonprofits, experience with grant management, and reporting. Looking to start training and transitioning in early December, with full transition starting Jan. 1st, 2021.

How to Apply: 

Email cover letter, resume, and any questions to ALMA at [email protected]. In the subject line please put “Admin Position”. No phone calls, please.

Contact Information
Vanessa Alvarado or Margarita Paz-Pedro
New Mexico
Zip/Postal Code: 
Business Phone: 
(505) 353-0685
Email Address: 
Internal Info
Date to Post: 
Nov 9 2020
Date to Remove: 
Dec 31 2020

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