Office Administrator/Executive Assistant

Job Description
Organization Name: 
Main Areas of Responsibility: 
Manage office including answering phones, greeting visitors and maintaining appearance. Manage all office calendars and conference room. Provide general administrative support to the Executive Director. Deposit funds, enter gifts, and process acknowledgement letters. Assist in processing special mailings. Manage all office equipment and supplies. Assist with board, committee, and donor relations. Assist with grant and scholarship questions.
Additional Areas of Responsibility: 
Compose, revise and proof documents and correspondence. Manage all electronic and physical files. Coordinate weekly staff meetings. Make daily trips to the Post Office. Run office errands as necessary. Perform general data entry. Assist with organizing and staffing special events, including personal attendance and participation. Maintain accurate donor records. Perform mail merges and compile donor information as needed.
Other Information/Requirements: 
This position is a salaried position which requires Monday through Friday 8-5pm. Applicant must have the ability to work with a minimum of supervision, set work priorities and look for opportunities to assist in the day-to-day operation. Attention to detail is critical and position requires gaining an in-depth understanding of the Foundation. Applicant must be proficient in Word, Excel, Power Point, with the ability to quickly develop expertise in database management.
How to Apply: 
Send a cover letter and resume to Finance Director, Cassidy Grantham at cassidy@albuquerquefoundation.org.
Contact Information
Cassidy Grantham
Albuquerque Community Foundation
PO Box 36960
Albuquerque
New Mexico
87176-6960
Business Phone: 
505-883-6240
Business Fax: 
505-883-3629

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